The Employer Agreement documents the benefits an employer offers its employees each year. Benefits available for employees to elect during annual enrollment in the fall, or when an employee has a qualifying life event, will be based on your selections in the Employer Agreement.
An employer must have an Employer Agreement on file with the Board of Pensions. The agreement defines
Employers submit an Employer Agreement when they first join the Benefits Plan and each year thereafter during the designated period, usually beginning in July.
Benefits Connect guides you through the process to submit your Employer Agreement. Employers decide who will be offered what benefits, when coverage will take effect, and how much you and employees will contribute to the cost of coverage. At the end of the process, the online Employer Agreement you submit to the Board through Benefits Connect will document these decisions.
The Employer Agreement categorizes employees in five primary benefit groups:
Within most of the primary benefit groups, you may create up to 10 separate classifications or groups, best established based on criteria like number of hours worked or length of service. You can move employees, with some limitations, to a different group within their primary benefit group; however, there are limitations on moving employees between primary benefits groups.
Because employees elect benefits from the selections you make now, setting up groups correctly is important so that employees receive appropriate coverage. Incorrect groups may result in unanticipated employer contributions or in unintentional discrimination.
Keep in mind the following:
The employer representative maintains the Employer Profile on Benefits Connect. This representative ensures that contact information for the employer representative, billing representative, and Retirement Savings Plan representative (if applicable) is accurate and up to date. Review and update all email and mailing addresses so that the Board may contact you with important information.